What is ePT?

Online Platform to Manage Proficiency Testing

Proficiency Testing enables laboratories to assess their performance in conducting test methods within their own laboratories when their data are compared against other laboratories that participate in the same program.

  • Provide early warnings for systematic problems.
  • Increase confidence in the quality of a laboratory's performance.
  • As a quality indicator for stakeholders at various levels.
  • Quality evaluation and improvement of the testing process.
  • Demonstrate employee competency.
  • To monitor trends in results.

Advantages of ePT

  • Reduce overall turnaround time for PT
    • Web-based system reduces postal delay in getting panel response to PT Provider
    • Helps PT participants to receive PT Result and relevant corrective actions on time
  • Identifying relevant corrective actions
    • Identify corrective actions for PT Provider to improve quality of testing
  • Easy reporting analysis and data management for PT Program
    • Provides and retains historical data
    • Useful reports/analysis to help both PT provider and participants




In order to support efforts to achieve the first 95 of the new UNAIDS targets; there is a need to ensure every individual seeking HIV testing receives an accurate result. However, the current set of quality measures in place and funding commitments may not be sufficient to adequately ensure the accuracy of testing. With global efforts, focusing on sustainable control of the epidemic, innovative-based data driven strategies and approaches are critical to addressing the quality assurance implementation gaps.

The WHO handbook on "Improving the Quality of HIV-Related Point-of-Care Testing: Ensuring the Reliability and Accuracy of Test Results" was developed to address the weaknesses identified in existing HIV related point-of-care testing (POCT) programs. In addition it was designed to assist countries and service providers in adhering to a new set of minimum standards that promote and ensure quality assurance (QA) and quality improvement (QI) processes for HIV-related POCT within existing national QA/QI frameworks.

The Quality Assurance Cycle (QAC) outlined in the WHO handbook describes a three-phase process developed to assist ministries, health-care providers, and stakeholders in planning, implementing and sustaining QA for POCT. Conceptualized in a cycle, the QAC is a continuum of integrated planned activities that supports and promotes the accuracy and reliability of HIV related POCT. One of the innovative minimum standards emphasized in the handbook is the certification program for POCT personnel.

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Training Guides

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Videos

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Technical Resources

View and download all available documentation on ePT

Online Demo

Take ePT for a spin and see how it works

Frequently Asked Questions

ePT is a web based software application, used to manage Proficiency Testing.

The ePT Application helps the PT Managers with a few key things:

  • Reduced worload for PT Provider
  • Reduced TAT on Proficiency Testing
  • Data Organization
  • Removing dependency on paper trails
  • Historical Data
  • Reports

Currently ePT supports the following schemes:

  • Dried Test Specimen - HIV Serology
  • Dried Blood Spot - HIV Serology
  • HIV Viral Load
  • Early Infant Diagnosis (EID)
  • Recency for HIV Testing

Usually there are thousands of participants participating in the PT Program across the country. These participants send the paper-based result to the PT provider. Entering all responses on an Excel sheet, evaluating responses, creating reports using mail merge, and sending can take over 3 months, which prevents participants from PT providers from administering corrective action before the next round of PT shipments.

How does ePT help?

  • Participants can respond online, or PT Hub can enter data for PT participants to reduce the data entry workload for PT providers.
  • Evaluation is done by clicking the button and the result can be shared online to reduce turnaround time for the PT program.

PT programs have participants across the country/region.

Real-time tracking of the status of response rate is difficult with the manual system. This limit the ability to make necessary correction in the program in real-time and decreases the participation rate.

How does ePT help?

  • During the response time, ePT provide statistics of the number of responses and generate reminder e-mails for participants who have not yet responded. This helps to increase the response rate of the PT program.
  • ePT provides historical information on the PT performance of individual participants as well as regional performances. It also provides regional performance. This helps the program manager to arrange workshops and training for improving PT performance at any level necessary.

PT programs have participants across the country/region.

Large numbers create challenges tracking historical performances of participating sites. This in turn creates challenges in identifying sites that require support for performance improvement.

How does ePT help?

  • ePT provides a data repository for PT. This enables the participant as well as PT provider to view complete historical PT performance.

There is no cost involved in procuring the ePT app. It is a free and open-source software that is available for everyone to use. Depending on how and where you choose to host this web based application, there may be fees associated with web hosting.

ePT has been in use since 2014 and has been used in over 10+ countries (Ghana, Myanmar, Senegal, South Africa, Rwanda, Jamaica, Trinidad & Tobago, Guyana etc. to name a few)

There are various guides and documents available under the downloads section. Click here to view the available downloads.

There is a live online demo available to test drive the application. Click here for details on the Online Demo.

Please send an email with your queries or feedback to support@rtcqi.org

Technical Questions

ePT is a web based software application developed using PHP language and MySQL database.

Web Server Apache2
Database MySQL 5+
PHP PHP 7.2+
Operating System Windows/Linux (Ubuntu recommended)
Disk Space Min. 1 GB (recommended to have at least 5 to 10 GB)
Server RAM Min. 2 GB (recommended to have at least 4 to 8 GB)

If this application is for a National Program then it is highly recommended to use a cloud server in-country owned and operated by the Ministry of Health or other comparable organization.

In case a cloud server is not available and you are open to hosting this on a private cloud server managed by Cloud Service Providers then it is suggested that you pick DigitalOcean since it is a very economical cloud provider. Other alternatives are Amazon Web Services (AWS), Linode etc.

Please send an email with your queries or feedback to tech-support@rtcqi.org.

Testimonials

WHAT ePT USERS SAY